10 tips for getting more stuff done

  1. Plan your day but build in contingency time for last minute emergencies (they always happen!).
  2. Open email first thing in the morning and deal with emails that can be sorted within a few minutes. Then close it, ideally until lunchtime when you can revisit. Reopen at close of play. 3 focused email processing stints. Good luck (still struggling with this myself).
  3. Close that internet browser!
  4. Get some quiet / alone time. Shut your door if you have an office or find a quiet space if you’re open plan (or go to your local coffee shop).
  5. Use autotext shortcuts where possible e.g. in a Blackberry go to ‘Options’ then ‘Autotext’ and insert commonly used email terms (e.g. ‘R’ for ‘Regards’). Saves you a ton of time when you’re on the move.
  6. Ask yourself “Am I the right person to be doing this? or “Is this the best use of my time?”. If not delegate or outsource it.
  7. Treat ‘To-do lists’ with care. Make sure you put your most important task at the top and don’t allow yourself to jump to the easier stuff until you’ve completed it. The danger of to-do lists is that we become obsessed with the thrill of crossing actions out and so end up focusing on the low value easy stuff (often without realising it).
  8. Turn off the ‘New Mail received’ chime and notifier on your email.
  9. Have stand-up meetings only. This makes everyone focus on the important stuff, keeps meetings shorter and minimises the risk of chit-chat.
  10. Get out for some fresh air or exercise. Even if its only for 30 mins. A refreshed mind is usually more focused and productive.

Any further productivity tips to add?

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